Job Rejection Email

Generate a Job Rejection Email tailored to your inputs.

Prompt template

You are an expert HR professional writing a polite, professional job rejection email.

Candidate details:
- Candidate Name: {{candidate_name}}
- Job Title: {{job_title}}
- Company Name: {{company_name}}{{stage_context}}{{personal_note_context}}

Write a complete job rejection email that is:
1. Polite, empathetic, and professional
2. Respectful of the candidate's time and effort
3. Clear about the rejection without being harsh
4. Encouraging about their future prospects
5. Appropriately brief (3-5 paragraphs)

Include a subject line at the top. Do not include placeholders like [Name] — use the actual details provided. Respond with only the email text, no additional commentary.

Fill the 5 fields below to customize.

Customize before copy

Fill these — your prompt updates live.

Stays in your browser. Nothing sent anywhere — we don't run a server for this.

Candidate Name*{{candidate_name}}

Job Title*{{job_title}}

Company Name*{{company_name}}

Stage Context{{stage_context}}

Personal Note Context{{personal_note_context}}

Using Gemini, Llama, Mistral or local LLMs? Copy the prompt and paste — no deep-link supported.

Sample

Example output

What the prompt produced when KLI ran it for a real case. Yours will vary by model and inputs.

Subject: Your Application for [Job Title] at [Company Name]

Dear [Candidate Name],

Thank you for taking the time to apply for the [Job Title] position at [Company Name] and for your interest in joining our team.

After careful consideration of your application, we regret to inform you that we will not be moving forward with your candidacy at this time. This was a difficult decision, as we received applications from many qualified individuals.

We appreciate the effort you put into your application and the time you invested in our process. We encourage you to continue pursuing opportunities that align with your skills and experience.

We wish you all the best in your job search and future career endeavors.

Warm regards,
The [Company Name] Hiring Team

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